This form sends one request for coolant management, recycling, sump cleaning, fluid audits or disposal to independent providers who manage, test and recycle metalworking fluids.
Requests cover in-use metalworking fluids in machine sumps and central systems.
Standards, regulations and exposure limits are checked against their issuing bodies, product values against the named data sheet, and every figure carries its source and date; see our methodology and fact-checking.
Provider request
Required: service, country and postal code, company, email.
Requests go to independent providers and suppliers. No company pays for placement; see our editorial policy.
Which Services Can a Provider Match Request Cover?#
A provider match request covers six services, which this reference groups as chemical management, a coolant management program, on-site or batch recycling, sump cleaning and recharge, lab testing and fluid audit, and disposal and haul-away.
The table compares what a provider does in each of the six services and where this site explains the method.
| Service | What the provider does | Method page |
|---|---|---|
| Chemical management (CMS) | The customer buys chemical services rather than only chemicals: procurement, delivery, stock control, use, collection, monitoring, training, treatment, disposal, IT and process efficiency (US EPA) | coolant management services |
| Coolant management program | Scheduled testing of concentration, pH, microbes and tramp oil, top-up, records and troubleshooting, run in-house or bought as a service | coolant management |
| On-site or batch recycling | On-site mobile or fixed units, or a batch service that takes fluid away and returns it as make-up | metalworking fluid recycling |
| Sump cleaning and recharge | System cleaner, drain, mechanical clean, rinse, refill | sump cleaning and recharge |
| Lab testing and fluid audit | Concentration by titration, pH, microbiology, contaminants and performance tests by supplier or independent labs | metalworking fluid test methods |
| Disposal and haul-away | Collection by a licensed contractor; in the US the generator stays responsible, in the UK an approved waste disposal contractor is required (UKLA/HSE Good Practice Guide v2.5, February 2025) | disposal of waste metalworking fluids |
Six request categories as grouped by this reference; a request may name more than one.
The US EPA defines chemical management services as "a business model in which a customer purchases chemical services rather than just chemicals". The form is one of the request tools for metalworking fluids on this site.
The Provider Match Form: Required and Optional Fields#
The provider match form has nine fields, and four of them are required: the service needed, the country and postal code, the company and an email address.
The table lists the nine fields with their input type and whether each is required.
| Field | Input | Required | Note |
|---|---|---|---|
| Service needed | Checkboxes: chemical management (CMS); coolant management program; on-site or batch recycling; sump cleaning and recharge; lab testing and fluid audit; disposal and haul-away | Required | One or more |
| Number of machines or sumps | Number | Optional | Count a central system as one |
| Total fluid volume | Number with a unit switch, L or US gal | Optional | 1 US gal = 3.785 L |
| Fluid type | Choice: straight oil; soluble oil; semi-synthetic; synthetic; unknown | Optional | "Unknown" is valid |
| Current problem | Choice: concentration drift; odor; foam; corrosion; tramp oil; other; plus free text | Optional | Product name and last test results go here |
| Country and postal code | Country list and text | Required | Used to find a provider for the region |
| Company | Text | Required | |
| Name | Text | Optional | |
| Required | The only contact route |
Fields marked required must be filled in to send the request.
What Happens After You Send a Request?#
A request is stored by MetalworkingFluidAdditives.com and passed to independent providers who cover your service and region; as of 27 October 2026 no receiving provider has been selected, so requests are stored until one exists.
- The request is stored with the fields you entered
- It is passed to independent providers who cover the service and region you named, once a receiving provider exists for them
- A provider that takes up the request contacts you at the email address you gave
The page promises no response time, no number of replies and no price.
What to Put in a Good Provider Request#
A good provider request names six things, and the most useful are the fluid's product name with its data sheet and the last test results with their dates.
The supplier provides the SDS, mixing method and pH and concentration ranges (UKLA/HSE Good Practice Guide v2.5, February 2025). UK guidance checks concentration, pH, dip-slide counts, tramp oil and sump temperature weekly and keeps fluid records for at least 5 years (HSE COSHH essentials MW5, 03/21).
- Product: the fluid's product name, with its data sheet and SDS if at hand
- System: individual machine sumps or a central system, and the total volume in L or US gal
- Concentration: the refractometer reading in Brix together with the product's refractometer factor, or the percent already calculated
- Weekly checks: the latest concentration, pH, dip-slide count, tramp oil and sump temperature, with dates
- Thresholds already crossed: tramp oil above 2 % by volume, or a dip slide at or above 10^6 CFU/mL
- Waste facts: whether the fluid contains chlorinated additives, and the waste code used so far if known
Coolant Condition Signs Worth Reporting#
OSHA's Metalworking Fluids: Safety and Health Best Practices Manual, which is guidance and not a standard, lists signs that a fluid needs evaluation.
A sump 30 % below the full mark means fluid loss or evaporation, so check the coolant concentration before sending the request.
- Sump 30 % below the full mark: fluid loss or evaporation, check concentration
- Gray or black color: bacteria may be present
- Yellow or brown tint: tramp oil may be present
- Fading dye: the fluid is aging
- Strong "locker room" odor: biological growth
- Floating chips, swarf or mold on the surface
Recycling and Disposal Requests: State the Chemistry#
A recycling or disposal request states whether the fluid contains chlorinated additives, because US used oil with more than 1,000 ppm (0.1 %) total halogens is presumed hazardous waste under 40 CFR 279.10(b)(1)(ii).
The presumption is rebuttable, and it does not apply to chlorinated-paraffin fluids reclaimed under a tolling arrangement, 40 CFR 279.24(c). In the EU, spent water-mix fluids are 12 01 09* without halogens or 12 01 08* with halogens, both hazardous (Decision 2000/532/EC as amended by Decision 2014/955/EU, applies from 2015-06-01). The request states the facts; the provider and the competent authority decide the route.
How Your Request Data Is Handled#
The fields of a provider match request are used only to pass that request to independent providers, and MetalworkingFluidAdditives.com keeps the form data for 24 months.
Access, correction and deletion are set out in the privacy policy. The site takes no fee for placement, and a recipient receives only the fields of that request.
Provider Match or Supplier Quote: Which Form Fits?#
The provider match form is for help with fluid already in the machines, and the supplier quote form is for buying a fluid or an additive.
A new fluid by type, operation and material, forming lubricants, rust preventives and additive chemistry go to the quote form. The quote form says "Send one specification to independent suppliers.", and to buy a fluid or an additive you request quotes for metalworking fluids and additives instead.